Your Trusted Partner for CRM Services!
Maximize your practice’s patient acquisition and retention potential with our comprehensive Dental CRM Services & Lead Follow Up Solutions. At Consultant Dental Marketing, we understand that generating leads is only the beginning – converting those leads into loyal, long-term patients requires systematic follow-up, relationship management, and ongoing engagement that most busy dental practices struggle to maintain consistently.
Total Revenue
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0
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4.9
★★★★★ 4.5/5
from 700+ client
Why Choose Consultant Dental Marketing for CRM Services?
Most dental practices lack the systems, processes, and dedicated personnel necessary to provide consistent, high-quality lead follow-up. Front desk staff are often overwhelmed with existing patient needs, phone calls, and administrative tasks, leaving little time for the personalized attention that new leads require. This gap between lead generation and conversion represents one of the largest missed opportunities in dental practice growth.
Our Dental CRM Services & Lead Follow Up Solutions bridge this gap by providing systematic, professional, and persistent follow-up that converts more leads into scheduled patients while freeing your staff to focus on patient care and practice operations.
Years of Combine Dental Marketing Experience
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Comprehensive Customer Relationship Management
Centralized Patient Database and Information Management Effective lead follow-up begins with organized, accessible patient information that provides complete visibility into every interaction, preference, and stage of the patient journey.
- Advanced Lead Segmentation and Categorization Our CRM systems automatically segment and categorize leads based on factors
- Automated Lead Scoring and Prioritization Our CRM systems incorporate intelligent lead scoring algorithms that automatically evaluate and rank prospects based on their likelihood to convert and potential lifetime value.
Multi-Channel Lead Follow Up Strategies
Our white-glove onboarding team handles everything:
- Immediate Response Protocols Our lead follow-up protocols ensure that every inquiry receives an immediate acknowledgment, whether through automated email responses, text messages, or phone calls
- Systematic Phone Call Campaigns Personal phone contact remains one of the most effective methods for converting dental leads, allowing for real-time conversation, immediate question answering, and relationship building that other communication methods cannot match
- Email Nurturing Sequences Email follow-up provides opportunities for detailed information sharing, educational content delivery, and ongoing relationship building that supports the conversion process.
Advanced Follow Up Automation
- Intelligent Workflow Management Our CRM systems incorporate intelligent workflow management that automates routine follow-up tasks while ensuring that personal touches are maintained where they matter most.
- Behavioral Trigger Responses Our CRM systems monitor prospect behavior across multiple touchpoints, including website visits, email opens, social media engagement, and response patterns.
- Appointment Scheduling IntegrationConverting leads into scheduled appointments requires seamless integration between follow-up communications and appointment booking systems.
Performance Tracking and Optimization
- Comprehensive Follow Up Analytics Our CRM systems provide detailed analytics on response rates, conversion percentages, communication preferences, and timing effectiveness across all follow-up channels and strategies.
- Lead Source Attribution and ROI Analysis Our CRM systems maintain complete lead attribution from initial contact through treatment completion, enabling accurate assessment of marketing channel performance.
- Conversion Rate Optimization Our CRM services include ongoing optimization based on performance data, testing different follow-up strategies to continuously improve conversion rates.
Return on Investment and Practice Growth
Effective CRM and lead follow-up systems typically generate significant returns through improved conversion rates, increased appointment bookings, and enhanced patient lifetime value. Most practices see conversion rate improvements of 30-50% within the first three months of implementation, with ongoing improvements as systems are optimized and staff expertise develops.
The systematic approach to lead management also reduces the workload on front desk staff while improving patient satisfaction and practice reputation. Prospects appreciate timely, professional follow-up that demonstrates your practice’s commitment to patient care and service excellence.
Amazing Dental Marketing Features
Growth Marketing
AI Agents & SEO Automation
AI Powered Chat Bot with Lead Capture
AI Powered Lead Management System & Follow Up
AI Powered Social Media & Content Distribution
AI Powered Review Building & Referrals Acquistion
The Difference? Intelligent Automation That Learns and Improves
New Patient Acquisition That Gets Smarter Every Day
Traditional dental marketing burns money on ads that target anyone with teeth. Our AI platform analyzes thousands of data points to identify exactly who needs your specific services right now. The result? Your marketing budget works 3-5X harder, delivering qualified patients instead of tire-kickers.
"We were spending $3,500 monthly on Google Ads with our previous agency. With the AI growth infrastructure, we're spending $2,000 and seeing DOUBLE the new patient flow." – Dr. Jennifer Matheson, Cornerstone Dental
Lead Management That Never Drops the Ball
Problem: 43% of potential patients who contact dental practices never book an appointment.
Solution: Our AI instantly analyses every new lead, scores their potential value, and routes them through a personalized conversion path. Your front desk team receives real-time notifications with contextual insights about each prospect's needs and optimal approach – turning reception staff into conversion specialists without requiring new skills.
Follow-Up Automation That Feels Genuinely Personal
Cold leads become hot prospects through intelligent multi-channel communication that adapts based on each person's behavior.
While your competitors send the same generic email to everyone, our AI creates unique
nurturing sequences that respond to individual concerns, objections, and interests – delivering the right message at the perfect moment.
Appointment Scheduling That Maximizes Production
Our intelligent scheduling system doesn't just fill your calendar – it optimizes it for profitability and patient experience:
- Smart scheduling that groups similar procedures to maximize efficiency
- Automated rescheduling that instantly fills cancellations with perfect-fit appointments
- Predictive no-show prevention that identifies at-risk appointments before they're missed
Patient Growth Management That Creates Raving Fans
Your existing patients are your greatest untapped resource. Our infrastructure automatically:
- Identifies ideal moments to suggest beneficial treatment upgrades
- Monitors satisfaction through natural language processing
- Activates referral campaigns to precisely the right patients at the optimal time
- Generates authentic reviews from your most enthusiastic patients
Ready to Grow Your Dental Practice with AI + Digital Marketing?
Let our team handle the marketing, lead generation, and automation — so you can focus on dentistry while we fill your chairs with high-value patients.
Done-for-You Digital Marketing
From Google Ads, SEO, and Facebook Ads to YouTube and Local Campaigns — we run your entire digital strategy to consistently bring in new patient leads.
AI-Driven Lead Management
We don’t just generate leads — our AI systems automatically follow up, nurture, and convert them into booked appointments 24/7.
New Patient Growth Engine
We build scalable patient acquisition systems that drive predictable monthly growth — not just “marketing fluff.”
Reputation + Review Building
Get more 5-star reviews, grow referrals, and dominate Google Maps with our proven brand-building systems.
Retention & Reactivation Automation
Don’t lose touch with existing patients. Our AI reactivation tools bring back past patients and reduce no-shows — automatically.
Find out how much revenue you’re missing and how we can fix it — with zero fluff and 100% execution.
We Have 3 Dental Practice Growth Packages
Foundation Builder
Perfect for new practices or those needing to establish a strong local presence
What's Included:
- Optimized Google Business Profile
- Local citation building across 50+ directories
- Geo-targeted keyword optimization
- Google Maps ranking strategy implementation
- Monthly position tracking and adjustments
- Professional practice branding assessment
- Consistent NAP (Name, Address, Phone) across the web
- Social media profile optimization
- Monthly social posts on 2 platforms
- Custom graphics for online presence
- Dedicated review generation platform
- Review response management
- Custom review collection system
- Negative feedback interception
- Monthly reputation reports
- Custom QR code review cards
- Staff training for review solicitation
- Automated review request system
- Review showcasing on your website
- Competitive review analysis
- Dormant patient identification
- Automated reactivation sequences
- Custom reactivation offers
- Performance tracking dashboard
- Quarterly campaign optimization
Growth Accelerator
Comprehensive marketing solution for practices ready to significantly increase patient acquisition
Everything in Foundation Builder PLUS:
- Comprehensive keyword research
- On-page optimization for top procedures
- Monthly content creation (4 articles)
- Local SEO optimization
- Technical SEO implementation
- Schema markup for dental services
- Quarterly SEO performance reports
- Google Ads campaign setup and management
- Custom landing page creation
- Monthly budget management
- A/B split testing for maximum ROI
- Call tracking implementation
- Conversion rate optimization
- Weekly performance monitoring
- Video strategy development
- Custom audience targeting
- Remarketing campaign setup
- Ad creative consultation
- Performance analysis and optimization
- View-through conversion tracking
- Custom audience creation
- Lookalike audience targeting
- Creative ad design (4 per month)
- A/B testing of ad creative
- Campaign performance monitoring
- Lead form integration
- Cross-platform retargeting
AI Automation Suite
Cutting-edge technology to convert leads and maximize practice efficiency
Everything in Growth Accelerator PLUS:
- Automated lead scoring and prioritization
- Lead source attribution tracking
- Real-time notifications for hot leads
- Lead activity monitoring
- Customizable lead qualification criteria
- Multi-channel lead capture integration
- Lead performance analytics dashboard
- Behavior-based nurturing sequences
- Intelligent content personalization
- Treatment-specific nurturing paths
- Engagement scoring system
- Dynamic content delivery
- Patient education automation
- Conversion path optimization
- Multi-channel follow-up automation (email, SMS, voice)
- Timing optimization algorithm
- Smart message sequencing
- Personalized follow-up content generation
- Objection handling automation
- Appointment scheduling integration
- AI-powered conversation analysis
- Patient communication workflow automation
- Automated appointment reminders
- Treatment plan follow-up system
- Insurance verification automation
- Patient recall system
- Post-appointment feedback collection
- Birthday and anniversary greetings
All packages include -dedicated account manager, Monthly performance reports, Quarterly strategy sessions, Growth guarantee: 20% increase in production within 90 days or your next month is free, No long-term contracts – month-to-month agreements, Unlimited support via phone, email, and chat
Custom packages available for multi-location practices or DSOs
